Time Card Calculator | Hours Calculator - Free, Quick & Easy (2025)

The Time Card Calculator is a superb tool to accurately track your or your employee’s work hours and earnings. It lets you enter the start and end times of each workday, as well as any breaks or deductions, and then generates details about the total hours, pay rate, and more. Save your time and save yourself from any possible manual errors when calculating work hours and pay.

Instructions on Using the Time Card Calculator

Following are the comprehensive instructions on how to use our Time Card calculator to calculate the total work time and pay for a week:

1. Enter values for Staring time, Ending time, and Break deductions in the respective fields.

Note: You need to input those values for each worked day of the week. Feel free to input time in any format you prefer; our tool can convert it to the proper format to ensure accurate time calculations.

2. Input the “Base Pay Rate”

Note: Just input the number; no dollar sign ($).

3. If you work overtime, click on or tap the drop-down arrow adjacent to the “Overtime Pay” section and select either “After 40 hours per week” or “After 8 hours per day.” This will help determine the number of OT hours within the week.

Note:Skip this step if you do not work overtime.

4. Enter the Overtime Rate.

Note: Skip this step if you do not work overtime.

5. Press the Calculate button and receive your timesheet report.

6. Press the Print button to print your timesheet report or save it as a PDF file.

7. Press the Reset button to start a new calculation.

What is the Time Card Calculator?

Time Card Calculator is a digital tool designed to generate weekly timesheet reports based on the provided starting and ending time each day, hourly pay rate, and overtime hours & overtime rate (if available).

Using this automatic tool, whether you are an employee, an employer, or a business owner, it’s always easy to keep track of the total worked hours and the earned wages of your own or of your employees, including regular hours, overtime, and any breaks.

By simply inputting values into the required fields, you can effortlessly determine how many hours you (or your employees) worked in the week along with the corresponding wages. More importantly, the tool is 100% free, user-friendly, and easy to use. You do not need to be a techie to use it smoothly on the first try.

The Time Card Calculator is a breakthrough compared to the manual time calculation method. Obviously, manually calculating work hours is time-consuming; this task also often involves the risk of human errors that lead to inaccurate work time calculations.

With this innovative tool, the entire time-tracking process is simplified a lot, providing a simple, convenient, and reliable solution for both employees and employers.

How does the Time Card Calculator work?

Here’s a quick look at how the Time Card Calculator generally works:

• Input: Users enter all the required information into the respective fields, including Starting time, Ending time, and Break deduction for every worked day within the week, and Base Pay Rate, Overtime Pay, and Overtime Rate (if needed).
• Calculation: When the required fields are all filled and the user presses the Calculate button, the Time Card Calculator immediately processes the provided information to determine the total Regular hours, OT Hours, Regular Pay, and OT Pay.
• Output: The result is instantly displayed on the screen, showing details about the user’s work hours and the corresponding pay. The tool also generates a printable report; the user can print it out or save it as a PDF file for payroll or recordkeeping purposes.

The Time Card Calculator is an essential tool for calculating work hours and weekly pay by automating the computations and eliminating the need for manual calculations. Its key benefits and efficiency lie in its ability to minimize human errors and help save time, allowing users to effortlessly keep track of total work hours and pay per week.